The Pre-Invoice Specialist II is responsible for the timely collection and tracking of pending orders; validation, processing, and reconciliation of vendor transactions daily; managing statement of accounts and maintaining productive billing relationships for our less than truckload vendor partners to our customer locations nationwide.
Responsibilities
Open Order Fulfillment
• Request, collect, and manage open vendor orders
• Identify incorrect schedules and make adjustments as needed
Process Vendor Invoices
• Receive manual and automated invoices and process for payment
• Manage pending file status to established metric/goals
• Identify, research, and resolve pricing, tax, and set –up related issues on invoices
• Determine internal vs external invoice issues and engage appropriate stakeholders for resolution
• Identify necessary credit/rebills and request from vendors
Statement of Accounts
• Collect and track statements from assigned vendors monthly
• Resolve untimely outstanding accounts payable items
Root Cause Analysis and Process Improvement
• Identify and analyze trends across multiple vendors and transactions and resolve pursuant to department goals
• Establish processes with vendors to correct transaction file errors
• Proactively analyze failing files for root cause and enact solutions
• Identify and execute opportunities to transition vendors to ERS or manual fulfillment
Other Duties as Assigned
• Maintain a positive billing relationships with assigned vendors
• Train new or advancing vendors on Mansfield processes and billing methods
• Assist with other LTL billing responsibilities as needed
Position Requirements
Formal Education & Certification
• High school diploma required
• Associates degree or higher preferred
Knowledge & Experience
• Must have at least two years’ professional work experience, preferably in billing or accounts receivable/accounts payable
• Petroleum Industry knowledge preferred
• Must be able to use Microsoft Office suite with confidence (Word, Outlook, Excel, PowerPoint)
• Advanced proficiency with Microsoft Excel required (Vlookups, Xlookups, Pivot Tables, etc.)
Qualifications & Characteristics
• Strong communication skills
• Strong problem solving skills
• Ability to multi-task
• Ability to work in a team environment
Work Environment
• 40 hours per week - hybrid schedule available once training is completed (3 days in the office, 2 days remote); training take at least 3 months
• Sitting for extended periods of time
• Dexterity of hands and fingers to operate a computer keyboard, mouse, power tools, and other computer components
Pay is $25.00/hour
Applications will be accepted until role is filled.
Position is eligible for an annual bonus of $1,500.00
In addition to Vacation (2+ weeks annually, depending on tenure), and Sick Leave (5 days annually); Full benefits information can be found here: https://communications.aleragroup.com/view/442309559/
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.