Employment Type: Full-time
Location: Lilongwe, Malawi
Deadline for Submission: 29th May 2025
About us
At Nutrition International, we make a difference, because nutrition is the difference. Woven into the very fabric of our approach is the passion and drive of our global team of over 600 people, working in 13 offices across 11 countries with one common goal: transforming the lives of people who need it most through improved nutrition.
If you are a motivated and passionate individual who shares our conviction that a better world is possible through improved nutrition, wants to leave the world a little better than they found it, and is looking to be part of a global team with a clear vision, we want to hear from you. Please consider applying for the position below.
About the role
To contribute to the effectiveness of Nutrition International (NI) program in Malawi through providing efficient program and administrative support services to the program staff to ensure timely and efficient nutrition program delivery, in line with NI’s policies and procedures and objectives.
Responsibilities:
- Support in Malawi Office set up
- Manage petty cash, record and reconcile and provide monthly petty cash reports
- Liaise with Payroll Service Provider to process monthly payroll
- Assist with the organization and logistics for program meetings and workshops.
- Prepare and submit PRFs to RO for review, approval and payment
- Coordinate and arrange travel itineraries, flights, accommodation, airport transport, visas, travel authorizations, documentation folders for program staff, consultants as well as program specific workshop participants and visitors
- Monitor and maintain office and kitchen supply inventory and initiate timely restocking.
- Assist Program Officers in preparing all necessary documentation related to program activities, in line with Program Finance Processes and Procedures manual, including grant agreements, contracts, purchase orders, travel Letters, budget reallocations, project extensions and/or supplements, project completion reports, and the regular project completion reports and project summaries.
- Lead in the preparation of contracting documents which include P-REQs, draft contracts in CLM and travel letters
- Monitor contract review and approvals in CLM and contract expiration timelines to ensure that NCTEs/CTEs are processed in time (if required) and Contract Closures are prepared and submitted timely
- Update the Contracting Database with the necessary contract information and upload support documentation.
- Support the project in activity implementation as may be required through field travels, registration and preparation of participant’s attendance lists and participant payment forms
About You;
You have;
- Bachelor’s degree in Business Administration or other related field from a recognized university or an acceptable combination of education and experience.
- 5 years experience working in an office environment in a similar position.
- 3 years experience working in program management environment.
- Ability to plan and organize work to meet deadlines
- Ability to work under pressure
- Excellent interpersonal skills
- Excellent communication skills, both orally and in writing.
What we offer
A competitive market pay, health and dental benefits and pension plan, flexible work hours, four weeks of vacation (plus public holidays) and support for learning and development opportunities. We offer a collaborative and engaging work environment.
Nutrition International is an equal opportunity employer. We celebrate diversity and are committed to an inclusive, equitable and accessible work environment. Upon request, accommodations due to a disability are available throughout the selection process.
Please note that all our offers are conditional subject to appropriate screening checks and satisfactory reference checks.
For more detailed information about the role, please click on the attached Job Description. Please click on the Apply button to submit your application.