ROLE SUMMARY
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to the Chief Executive Officer and executive team. This role requires strong judgment, exceptional communication skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is a problem-solver, relationship builder, and trusted partner who ensures that executives operate efficiently and effectively.
WORK SCHEDULE: 9:00 PM – 6:00 AM Philippine Standard Time
POSITION TYPE: Full Time
WORK ARRANGEMENT: Remote
ESSENTIAL FUNCTIONS:
- Manage the Chief Executive Officer’s calendar, schedule meetings, and coordinate travel arrangements for the CEO
- Prepare meeting agendas, presentations, reports, review meeting notes, and ensure action items are tracked
- Handle confidential information with discretion and professionalism
- Review email inbox, sort, and respond to emails as needed
- Conduct a weekly touchpoint meeting with the CEO, ensuring tasks are on track and looking ahead to ensure travel and calendar are well organized and planned
- Act as a liaison between the executive team and internal/external stakeholders
- Track key deliverables, deadlines, and action items to ensure timely follow-up
- Support project management, event planning, and special initiatives as needed
- Assist with internal communications, documentation, and operational workflows
QUALIFICATIONS:
- Bachelor’s degree preferred but not required
- 3+ years of experience supporting senior executives, preferably in a fast-paced or growth-focused organization
- Proficiency with productivity tools (e.g., Microsoft 365, Excel, Webex, project management tools)
- Strong organizational, time management, and problem-solving skills
- Excellent written and verbal communication abilities
- High level of integrity and ability to maintain confidentiality
- Analytical skills with particular attention to detail
- Aptitude in data management, analytics, and reporting preparation
- Ability to function in an autonomous environment—independent worker, self-directed