Project Assistant

Project Assistant

JOB-10043972

Anticipated Start Date

05/12/2025

Location

Dallas, TX

Type of Employment

Contract-to-Hire

Employer Info

Our client is a full-service engineering, architecture, construction, environmental and consulting solutions firm, based in Kansas City, Missouri, focused on planning, designing, permitting, constructing, and managing facilities all over the world.

Job Summary

Our client is seeking a Project Assistant to provide vital administrative support for engineering and construction projects. The ideal candidate will be highly organized and detail-oriented, capable of maintaining project files, tracking project progress, coordinating meetings and travel, and supporting general clerical duties. Proficiency in Microsoft Word, Excel, Access, and PowerPoint is required.

Job Description

• This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested.
• General administrative support for company projects.
• Organize and maintain project files, filing system and project communications.
• Provide data entry for projects.
• Track status of projects and produce monthly progress reports. Maintain tracking system for projects.
• Update record copies, engineering project documentation and changes.
• Provide information to facilitate questions regarding projects and prepare research information.
• Record minutes from Project Manager/team meetings.
• Answer phone calls and direct calls.
• Sort of incoming mail.
• Collect and distribute client bills and invoices.
• Type memos, correspondence, reports and other documents as requested.
• Coordinate travel arrangements and any other internal services for various project needs.
• Prepare outgoing mailings and labels, including e-mail and fax.
• Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.
• Schedule and set-up client interviews, presentations and other meetings as requested.
• Order and maintain supplies.
• Update the project calendar and roster.
• Assist in clericals needs on projects.
• Maintain data entry of project contact list and project execution plans.
• Performs other duties as assigned.
• Comply with all policies and standards.

Skills Required

• Required applicable office/clerical experience Preferred.
• Proficient in Microsoft Word, Excel, Access and PowerPoint required. 

Education/Training/Certifications

• High School Diploma/GED Required or Applicable experience may be substituted for education requirements.
• HS degree + min 5 years relevant experience.
• Completed Associate’s degree + min 4 years relevant exp.
• Completed Bachelor’s degree + min 2 years relevant exp.

Additional Requirements

• Overtime is anticipated for this role.
• Candidate needs to pass drug screening.
• This is an onsite position; no remote/no hybrid opportunity. Eligible for flex 9/80 schedule.

Pay Rate/Salary

• Base Compensation: $22.05/hour - $24.15/hour (Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location.)

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.