Subcontracts Manager

Subcontracts Manager

JOB-10043101

Anticipated Start Date

November 25, 2024

Location

Houston, TX

Type of Employment

Contract Hire

Employer Info

Our client is a world leader in gases, technologies and services used in many industries and for Health purposes. Oxygen, nitrogen, and hydrogen are essential small molecules for life, matter, and energy.

With safety as their priority, training will be provided for all employees to ensure the job is done properly. This client also hires many of their full-time employees through temporary agencies so many of our roles are temp-to-hire. This gives our candidates and the client an opportunity to ensure that this will be a good fit for a full-time role with their company. All roles have an opportunity for career advancement once full time with our client and provide excellent benefits to their full-time employees.

Job Summary

For those interested in Subcontracts Manager role, this is the perfect job for you. Reporting to the Director of Contracts, this role will manage all phases of the project subcontracts development process, including preparation of subcontracts plan, bidders pre-qualification, subcontracts formation, risk assessment, execution, change management, reporting and formal close-out. This role will also focus on establishing good contractual relationships with subcontractors, facilitating a safe closure of the subcontracts and avoiding any litigation/claims, while preserving company's interests and priorities.

Job Description

• Working as part of the Project team in developing and forming subcontracts.
• Managing all phases of engineering and construction subcontracts, including pre-qualification, formation, execution and close-out.
• Creating and maintaining project subcontract plans.
• Sourcing potential subcontractors and performing bidder’s qualification, using company’s approved systems such as Avetta and in collaboration with HSE and QA/QC teams.
• Ensuring proper technical inputs needed for the award of subcontracts are timely received from proposals and project technical teams, avoiding to the extent possible any post-award changes.
• Creating and issuing RFQs, adding value to the scope of work, technical documents, and project schedule.
• Soliciting and ensuring proper review of RFQ package documents for completeness prior to issue.
• Receiving and analyzing proposals, negotiating the terms of the subcontracts with the support of the project and legal teams.
• Taking the lead on all bid clarifications and negotiations, following company guidelines and procedures.
• Obtaining NDAs and MHH agreements from bidders/subcontractors, as required.
• Conducting subcontracts pre-award and project kick-off meetings.
• Preparing, with the collaboration of the project team, the Subcontract Bid Assessment & Recommendation for award (SBAR) to be reviewed and approved by management.
• Subcontract execution/formalization, following company DOE, Guidelines and Procedures.
• Ensuring all required subcontractor insurance is in place prior to the performance of any work.
• Handling all formal communications with subcontractors and maintaining detailed communication logs.
• Attending Site meetings, as required.
• Working closely with the project team to maintain the project schedule and budget.
• Reviewing subcontractors reports and issuing weekly/monthly reports to the project team.
• Overall Change Order management.
• Performing subcontracts risk assessment.
• Monitoring and reviewing invoices from subcontractors.
• Obtaining Lien releases and completion certificates from subcontractors.
• Contributing to a positive work environment that fosters the success of a high performing Project Subcontracts team.
• Resolving issues related to subcontract processes, escalating unresolved issues to the Director of Contracts.
• Working closely with the Project Manager/Project Director and Director of Contracts to avoid and handle subcontractors claims.
• Providing support to the legal team in case of any litigation/claim from subcontractors.
• Preparing the subcontractor close out evaluation form.
• Ensuring timely closeout of subcontract files.
• Assisting subcontract team in critical and expedited contract requirements, as necessary.
• Steward contract relationships.
• Respond to subcontractor and project inquiries.
• All activities related to proper subcontracts management.

Skills Required

• Minimum 10 years of professional experience with contract / subcontracts.
• Minimum 5 years of professional experience in engineering/construction subcontracting activities for the oil and gas industry.
• Strong written and verbal skills.
• Willingness to travel and perform Site visits (up to 25%).

Education/Training/Certifications

• Bachelor’s degree in Engineering, Law, Business or related field is required.
• Master Degree in Supply Chain or Business preferable.

Additional Requirements

• This position requires 10+ years of private sector contract / subcontract experience, with a minimum of 5 years of professional experience in engineering/construction subcontracting activities for the oil and gas industry.
• Reporting to the Director of Contracts, this role will manage all phases of the project subcontracts development process, including preparation of subcontracts plan, bidders pre-qualification, subcontracts formation, risk assessment, execution, change management, reporting and formal close-out.
• This role will also focus on establishing good contractual relationships with subcontractors, facilitating a safe closure of the subcontracts and avoiding any litigation/claims, while preserving company interests and priorities.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.