Only resumes in English will be considered
About us:
Hired Remoteliis a leading recruitment agency that bridges top-tier talent across Latin America with exceptional opportunities in the United States. With a strong history of success and a dedication to quality, we are your reliable partner in achieving career growth. Our vast network, tailored approach, and dedicated support ensure you receive the best assistance in securing your next professional opportunity.
Location: LATAM
Schedule: 9:00 AM to 6:00 PM EST
Position Summary
We are looking for a detail-oriented and highly organized Accounts Payable Specialist to join our team. This role is crucial in ensuring the accuracy and efficiency of our accounts payable processes, maintaining financial records, and collaborating with internal teams and external vendors. The ideal candidate will have strong analytical skills, experience working with QuickBooks, and the ability to manage multiple tasks in a fast-paced environment.
Qualifications & Hard Skills
Minimum of 2-3 years of experience in accounts payable, bookkeeping, or accounting roles.
Strong knowledge of QuickBooks, ERP systems, and Microsoft Excel.
Knowledge of general accounting principles, accruals, and financial reporting.
Ability to spot errors, inconsistencies, and discrepancies in invoices and financial records.
Strong problem-solving abilities to handle invoice discrepancies and vendor disputes.
Ability to prioritize tasks, meet deadlines, and manage multiple vendor accounts efficiently.
Strong verbal and written communication skills to interact professionally with vendors and internal teams.
Experience in a manufacturing, logistics, or service-based industry is a plus.
Responsibilities
Review and validate all invoices for accuracy, including factory purchases, warehouse expenses, service agreements, and miscellaneous invoices.
Cross-check invoices against purchase orders, ERP shipping and receiving reports, and service agreements to ensure correct billing.
Identify and resolve any discrepancies in invoices before processing payments.
Request and review monthly vendor statements to confirm all outstanding invoices.
Maintain clear and professional communication with vendors to resolve discrepancies, disputes, and missing invoices.
Accurately enter and code approved invoices into the accounts payable system (QuickBooks).
Monitor due dates and ensure timely payment processing while adhering to company policies.
Assist in maintaining organized financial records and documentation for auditing purposes.
Work closely with the Controller to manage the accounts payable workflow and ensure efficient payment processing.
Provide weekly and monthly reports on accounts payable aging, outstanding invoices, and payment schedules to support financial planning.
Assist in year-end closing procedures and audits by preparing necessary documentation.
Main Tools to manage for this position
Microsoft Workspace: Outlook, Docs, Sheets, Slides, and Drive.
Microsoft Office: Word, Excel.
Hubstaff: Web and Desktop Apps, Hubstaff Tasks.
Teams: Meetings, Categories and Channels.
ERP: QuickBooks.
Why us?
Competitive pay in US dollars
Additional Compensation for Extra Hours
Opportunity to grow
Time-off flexibility
Don't forget to follow us on social media as @hiredremoteli for more updates! You can also apply directly on hiredremoteli.com/jobs for this position and other opportunities.