On-Site Meeting Planner

Opportunity Details

Full Time On-Site Meeting Planner

Location: Creve Coeur, MO
Duration: 1 Year


Primary responsibilities include:

• Manage meeting planning elements for a variety of internal clients as directed by Event Management Head or Lead Meeting & Event Planner
• Manage and coordinate multiple and concurrent meeting projects for one or more key clients
• Manage meeting/event within budget with emphasis on cost savings
• Develop supplier contracts as directed by the Event Management Head or Lead Meeting & Event Planner
• Conduct initial informational meetings with the client to ascertain the purpose, who the audience is, and overall objective and requirements for the meeting
• Provide a high level of customer service by being responsive and proactive to the client’s needs
• Manage the logistical planning of the meeting by identifying the client’s needs and creating an implementation plan to include: meeting setup, creative and fiscally responsible solutions, registration requirements, meeting setup, audio visual requirements, technology requirements, food and beverage requirements
• Exhibit fiscal management by negotiating on behalf of the client, maintain and analyze meeting budgets, manage the room block to avoid attrition, and produce meeting closeout summary reports
• Continuous follow-up and follow through on all details of meetings/events
• Maintain industry relationships and industry knowledge by meeting with hotel representatives, attending industry events, attending educational conferences, conducting site inspections, and staying current on industry Web sites and periodicals
• Ongoing communication within client Crop Science on meeting technologies advancements and process streamlining efforts

Secondary responsibilities include:

• Periodic departmental communications
• Accountability of spend to client Crop Science client
• Accounting responsibilities to include Meeting Card justification, contract transmittal to procurement and law, processing of invoices, accounting record maintenance through department reporting tool
• Serve as liaison with off-site vendors


• 5 years of dedicated meeting and event planning experience is required
• Bachelor degree preferred, hospitality focus is a plus
• Certified Meeting Professional designation or ability to certify is preferred
• Good working knowledge of various software programs such as Excel, Word, PowerPoint and Outlook, Cvent
• Willingness to learn new software programs as needed
• Strong verbal and written communications skills
• Detail-oriented with a strong willingness to learn
• Excellent time-management skills and organizational ability
• Ability to simultaneously handle multiple tasks and projects
• Ability to work well under tight deadlines with constantly changing requirements
• Strong analytical skills to aid in problem-resolution
• A friendly customer-service attitude is required and necessary for success in this role
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