Executive Assistant

Executive Assistant

JOB-10041149

Anticipated Start Date

04/29/2024

Location

Houston, TX

Type of Employment

Direct Hire

Employer Info

Our client is an Italian oil and gas industry contractor providing global services with a specialty in subsea and offshore projects.

Job Summary

Seeking Executive Assistant role with proven experience in providing comprehensive administrative support to senior management. Proficient in organization, communication, and office management, with a keen eye for detail and proficiency in Microsoft Office Suite and SAP.

Job Description

• An executive assistant is a critical role within our organization, and the successful candidate must possess a high level of professionalism, strong interpersonal skills, and the ability to work effectively with a wide range of stakeholders.
• The executive assistant is a skilled administrative professional who provides support to the CEO and the management team.
• The role requires strong organizational and communication skills, attention to detail, and discretion.
• Provides secretarial assistance to the CEO and Management team.
• Manages executive calendars and schedules, including arranging meetings, appointments, and travel itineraries.
• Coordinates travel arrangements, including flights, hotels, and ground transportation for the CEO and the management team.
• Prepares expense reports and correspondence as needed.
• Provides support with regards to traceability of correspondence and communications by managing both electronic and paper filing systems, ensuring compliance with all applicable record-keeping requirements.
• Provides office management assistance, making sure that everything is in place for the office to function smoothly.
• Coordinates and maintains department office supplies and equipment.
• Maintains and updates databases, spreadsheets, and other records as required.
• Collaborates with other staff functions to support the needs of the executive team.
• Handles confidential and sensitive information with discretion and professionalism.

Skills Required

• Proven experience as an executive assistant or in a similar role.
• Native or full professional proficiency of spoken and written English.
• Excellent communication skills and the professional confidence necessary to work effectively with senior management Strong organizational and planning skills.
• Full proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Ability to handle multiple tasks simultaneously and seamlessly, with attention to detail and consistently meeting deadlines.
• Diligent, highly organized, reliable and efficient.
• Paying attention to detail is essential in ensuring that everything is accurate and correct. You should have a keen eye for detail to ensure that all documents, reports, and communications are error-free.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to proactively take on tasks and willingness to learn new skills.
• Knowledge of SAP.
• Knowledge of Spanish.
• Knowledge of French.
• Knowledge of Graphic Design software like Photoshop, Illustrator or InDesign.
• Experience in event management.
• Flexibility to work outside normal business hours as needed.
• 3 to 5 years’ experience.

executive

Education/Training/Certifications

• Bachelor’s degree.

Pay Rate/Salary

• Base Compensation: $64,000/yr - $71,000/yr (Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location.)
• We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.