Administrative Assistant
JOB-100411433
Anticipated Start Date
April 22, 2024
Location
West Palm Beach, FL
Type of Employment
Contract
Employer Info
Leader in sustainable materials management, offering solutions that keep trash out of landfills, reduce greenhouse gases and generate clean energy.
Job Summary
Our client is looking for Administrative Assistant supports operations, manufacturing and engineering staff. Who performs a wide variety of complex tasks requiring initiative, discretion and independent judgment. Qualified candidates must be able to apply organizational and communication skills handling a wide variety of duties and possess a sense of urgency and dedication to meet deadlines. The successful candidate must have the ability to work in a fast paced, collaborative environment.
Job Description
- Conduct day to day activities that support the Operations Departments
- Update and maintain information in the EH&S database and other Access databases.
- Manage and update all operational reports, control documents procedure books, OM&M books.
- Process and update incoming drawing manuals, QRO manual edits
- Compose, edit, and proofread written documents (routine letters, business correspondence and reports of varying complexity)
- Monitor supply room, order office supplies, maintain office equipment
- Coordinate and schedule meetings, events, conferences and appointments
- Update and maintain department level shared files
- Liaise with internal staff at all levels
- Other duties as assigned
Skills Required
- have data entry experience and excel experience.
- Detail oriented and highly organized
- Ability to maintain strict confidentiality of all information
- Highly proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Access and Outlook)
- Ability to convert ideas and concepts to presentation materials
- Ability to draft correspondence with minimal direction and oversight
- Clear understanding and adherence to ethical principles, company values, code of conduct and policies
- Works well independently; action oriented; self-starter, with an assertive approach to solving problems
- Ability to meet deadlines
- Good analytical skills; able to prioritize and multitask while remaining calm and composed
- Consistently demonstrates sound judgment in working with global, multi-cultural personnel
- Good communications, interpersonal and collaboration skills, and the ability to work w/other supporting functions (hr., legal, audit, etc.)
Education/Training/Certifications
- Highschool Diploma or GED
Additional Requirements
- fast-paced environment
- Shift Schedule: Monday to Friday flexible hours 8am - 5pm/ 7am - 4pm/ 9am -5:30pm
EEO/AA/M/F/Vet/Disability Employer
The above statements are intended to describe the essential functions and related requirements of persons assigned to this job. They are not intended as an exhaustive list of all job duties, responsibilities, and requirements.
We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, citizenship, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.