Project Assistant

JOB-10046167

Anticipated Start Date

4/13/2026

Location

Chicago, IL

Type of Employment

Contract-to-Hire

Employer Info

Our client is a full-service engineering, architecture, construction, environmental and consulting solutions firm, based in Kansas City, Missouri, focused on planning, designing, permitting, constructing, and managing facilities all over the world.

Job Summary

This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested. The role focuses on general administrative support, project tracking, and maintaining accurate project documentation.

Job Description

• Provide general administrative support for company projects
• Organize and maintain project files, filing system and project communications.
• Provide data entry for projects.
• Track status of projects and produce monthly progress reports. Maintain tracking system for projects.
• Update record copies, engineering project documentation and changes.
• Provide information to facilitate questions regarding projects and prepare research information.
• Record minutes from Project Manager/team meetings.
• Answer phones and direct calls.
• Sort incoming mail.
• Collect and distribute client bills and invoices.
• Type memos, correspondence, reports and other documents as requested.
• Coordinate travel arrangements and any other internal services for various project needs.
• Prepare outgoing mailings and labels, including e-mail and fax.
• Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.
• Schedule and set-up client interviews, presentations and other meetings as requested.
• Order and maintain supplies.
• Update the project calendar and roster.
• Assist in clericals needs on projects.
• Maintain data entry of project contact list and project execution plans.
• Performs other duties as assigned
• Complies with all policies and standards

Skills Required

• Proficiency in Microsoft Office Suite (Word, Excel, Access, PowerPoint)
• Strong organizational skills and attention to detail
• Effective verbal and written communication skills
• Ability to work independently and take initiative (self-starter)
• Ability to manage multiple priorities in a fast-paced environment
• Strong time management and ability to stay organized under pressure
• Administrative and clerical support skills
• Coordination and logistics support experience preferred
• Customer service or customer-facing experience preferred
• Professional maturity and reliability
• Prior office or clerical experience preferred

Education/Training/Certifications

• High School Diploma or GED required or applicable experience in field

Pay Rate/Salary

• Pay Rate $33-$40/ hr (Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location)