JOB-10045769

Anticipated Start Date

2/9/2026

Location

Medford, OR

Type of Employment

Contract Hire

Employer Info

They are North America’s largest and most respected construction and engineering organization. They take on important projects in every size. They are committed to conducting our business to the highest levels of integrity, ethics, and compliance with the law. The Company has sustained for nearly 130 years as an organization built on honesty and truthfulness. Their success allows us the opportunity to help others achieve their goals. They are committed to helping communities by involving Disadvantaged Business Enterprises, Minority Business Enterprises and Women Owned Business Enterprises on our projects. The Company has projects that involve all of the following business markets: Building, Industrial, Mining, Oil, Gas & Chemical, Power, Transportation and Water.

Job Summary

The Site Administrative Assistant supports site management by performing a wide range of clerical, organizational, and coordination duties to ensure efficient daily operations. This role assists with event coordination, document control, HR compliance tasks, travel arrangements, and onboarding support while maintaining accurate physical and electronic records.

Job Description

• Assisting site management staff with numerous clerical duties
• Support the coordination for events (secure meeting location, hotel contracts, arrange for catering)
• Organizing site office, setting up binders and folders
• Answer questions on departmental services and functions
• Help staff with booking travel, schedule coordination, and expenses
• Maintain physical and electronic files or other organizational system
• Document Control responsibilities including: Duplicate, bind, and distribute documents as required, and adding employees to InEight roles.
• Support completion of HR Compliance tasks.
• Assist with craft hiring by providing orientation support and submitting onboarding tickets.
• Assist with other duties as assigned.

Skills Required

• Experience with the use of Microsoft Office (Primarily Word and Excel)
• Must be customer service oriented with excellent communication skills
• Exhibits integrity & ethical behavior in all things; understands company ethics policy of knowing and acting within policies and practices
• Excellent organizational and time-management skills
• Regular and reliable attendance
• Strong interpersonal, written, and verbal communication skills
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines.
• Must be a self-starter and highly motivated with the desire to do what it takes to get the job done
• Must be detail oriented and able to multi-task and prioritize in a fast-paced environment

Education/Training/Certifications

• High School Degree or GED