Administrative Assistant
JOB-10041325
Anticipated Start Date
4/22/2024
Location
Lahaina, HI
Type of Employment
Contract Hire
Employer Info
They are North America’s largest and most respected construction and engineering organization. They take on important projects in every size. They are committed to conducting our business to the highest levels of integrity, ethics, and compliance with the law. The Company has sustained for nearly 130 years as an organization built on honesty and truthfulness. Their success allows us the opportunity to help others achieve their goals. They are committed to helping communities by involving Disadvantaged Business Enterprises, Minority Business Enterprises and Women Owned Business Enterprises on our projects. The Company has projects that involve all of the following business markets: Building, Industrial, Mining, Oil, Gas & Chemical, Power, Transportation and Water.
Job Summary
Join our team as an Administrative Assistant! If you have excellent communication and organizational skills, and thrive in a dynamic environment, we invite you to apply. Be a crucial part of our success and contribute your expertise to a collaborative and rewarding workplace.
Job Description
- Provide administrative support to managers and assist with projects or back-up support to other administrative assistants.
- Coordinate and arrange meetings including agenda preparation, meeting invitations, reserving, and preparing facilities and resources, and arranging offsite meetings as requested.
- Arrange and coordinate travel schedules and reservations.
- Maintain a working knowledge of standard software/technology.
- Assist and/or arrange conference calls.
- Copy and distribute correspondence or other printed materials.
- Greet scheduled visitors and direct them to the appropriate area or person.
- Assist managers with planning and scheduling of activities.
- Job location is on Keawe St. Lahaina, HI.
Skills Required
- Coordinating and managing travel and logistics for frequent travel for around 65 employees
- Interfacing with hotels and other rental properties
- Reconciling travel employee travel expenses
- Work with rental car companies for vehicles needed for employees
- Assist with employee hiring and onboarding
- Management of project and employee files
- Reception duties for the office
- Scheduling meeting spaces
- Ordering supplies
- FedEx and Mailing
- Coordinating janitorial services
- Assist with weekly business processes such as payroll and accounts payable
- Manage tracking sheets of cost activities as needed.
Education/Training/Certifications
- High School Degree or GED